Improved Daily Digest and Moderation Emails

The Daily Digest feature is very popular on Gaggle Mail, we send thousands of digest emails every day. For many people these emails are their only interaction with Gaggle Mail so it’s important that they are as good as they can be.

To this end, we have just rolled out some changes to digest and moderation emails which we hope make them even more useful and relevant. There are two major changes you may notice.

Firstly, we now show the entire message in the digest. Previously we truncated messages after around 10 lines, this was mainly because we didn’t have a way of chopping off all the previous replies from an email thread. We can do this now which means we just show the immediate reply portion of a message and show it in its entirety.

And secondary, we now include all HTML formatting from the original email including any inline images. This means the message you see in a digest email will very closely resemble the original email.

These changes make digest and moderation messages much more self-contained so hopefully, there will be less need to view messages on the Gaggle Mail website and save you some time.

As with many changes on Gaggle Mail the changes we’ve made to digest emails came from user feedback, so if you have any ideas or feedback for us, we’d love to hear it!

How To Save Your Yahoo Groups Message Archive

If we’re honest, it was no great surprise when Yahoo announced it was effectively shutting down Yahoo Groups at the end of the year. Once great, Yahoo Groups had been limping along for years, the last major update (codenamed “Neo”) was back in 2013 and that was universally hated by, well, everyone.

If anything, it’s a surprise it has stuck around this long.

As inevitable as these things appear, it’s always a shock when the news comes in. Especially when you’re told all your data, in some cases going back decades, will be permanently deleted in two months’ time (the deadline currently stands at 14th December 2019).

Disgruntled Yahoo Groups users have been moving over to Gaggle Mail for as long as we can remember which is why we have a super slick transfer process for moving groups over.

All you have to do is; create a new group on Gaggle Mail, make help@gaggle.email a moderator of your existing Yahoo Group, then let us know your new Gaggle Mail group name and your old Yahoo Group name and we’ll do the rest!  Your entire member list and message archive will be transferred over and available for you to pick up from where you left off.

You can do all this while on our free 14-day trial, so there’s no risk!

If you have any questions about this or anything else related to the Yahoo Groups shutdown, please let us know.

Adding a Free Plan

TLDR: We now have a free plan.

From the very start Gaggle Mail was a paid service. This kept things simple, it meant we only had to support users who were actually paying us – which is great when your resources are small. It also meant that if people were willing to pay for our service then we must be doing something right, which is invaluable feedback when you’re starting out.

However, now we’ve grown and Gaggle Mail is a mature product we have the capacity to accommodate free users who maybe don’t need our full feature set or who are on a tight budget. Hopefully, this will also help spread the word about Gaggle Mail which can only be a good thing, right?!

The pricing of our paid plans hasn’t changed with single groups starting from just $2 per month and $4 per month for unlimited groups.

So if you, or someone you know, needs a free group email service, then send them over.

The free plan has all the features of a paid group with the following restrictions:

• Maximum 20 members
• Custom domains are not supported
• No custom welcome email or footer

Improved Member Security

The main aim we live by at Gaggle Mail is simplicity. For every new feature, change or enhancement the thing we consider most is how to make it easy to use for our customers.

As we built Gaggle Mail this focus on simplicity lead us to make certain choices. Once enabled by group administrators, members of a group could see the entire message archive and/or member list all without having to create an account. Members using the daily digest feature could view messages just by clicking a link, with no need to log in.

Data security is equally a large focus for us and with each new piece of legislation, we have to consider whether we’re making the correct trade-offs.

And so in this post-GDPR world, we’ve revisited decisions previously made and now require members to be logged in to:

  • View the messages either via the archive or in their daily digest
  • Send messages to the group via their member details page
  • View the member list for their group

Of course, we’ve tried to make the process of creating an account and getting logged in as simple as possible. If a member tries to access something that requires them to be logged in they will see a prompt asking them to enter a password to create an account.

Once a suitable password has been entered we will send an email to confirm the creation of their account. After clicking the confirmation button they will be redirected to their member page but this time logged in and able to access whatever they need.

Once a member has an account we will just ask them to re-enter their password to log in.

A great deal of thought has gone into this change and we hope we’re hitting the right balance between convenience and security. If you do have any feedback or questions on any of this we’d love to hear them.

You can see out official GDPR statement here.

 

 

Alternative to Yahoo Groups

Try Gaggle Mail free for 30-days then groups from only $10 per year!

Yahoo Groups has been around for many years with thousands of active groups, however Yahoo’s future has not seemed certain for a long time. With their latest acquisition by Verizon things are looking even less certain. Also with large internet companies having a history of closing down large popular sites you never know what’s around the corner.

yahoogroups

If all this makes you nervous and you’re looking for a dedicated alternative to Yahoo Groups then Gaggle Mail could be just right for you. Running a group email list has never been simpler, move your Yahoo Groups members over to Gaggle Mail with a few clicks then configure your group with easy through the slick management page.

All messages sent over Gaggle Mail are archived and instantly searchable making it the perfect platform for group email discussion for sports clubs, groups or professional associations.

With a selection of message delivery options; real-time, daily digest or paused, your members will really appreciate the flexibility they have over who they interact with your group.

So if you run a email group discussion list on Yahoo Groups and are looking for a modern reliable alternative take a look at Gaggle Mail.

Start a 30-day free trial now to see why thousands of groups trust Gaggle Mail with their group email.

Share Members List

You can now allow members of your group to see a full list of all other members and their email addresses. Sometimes it’s useful for people to know who they’re communicating with via your group email address and this feature lets members of your group see exactly who’s receiving their messages. Members can only see a read-only list of the members, you have to be a group administrator add, update or remove members. However the list is fully searchable so it’s easy to look someone up if you need to.

members_list_access

This feature is switched off by default so to enable it just go to your Settings page and switch the “Who can view members list:” option.

HTTPS Everywhere

We have supported HTTPS on Gaggle Mail for a long time; we have now made the change to force every connection to our site to use HTTPS.  This ensures our users get the secure and reliable service they have come to trust.

Any request made to a HTTP address on Gaggle Mail will be automatically redirected to a HTTPS equivalent.  This is done using a 301 permanent redirect and will be completely transparent to all visitors.

HTTPS is a protocol for secure communication over the internet and if fast becoming the standard for many websites.

Custom Welcome Email

Whenever someone joins a Gaggle Mail group there’s an option to send a welcome email which describes how the group works and some features of it.  We have just added the ability to customise this welcome email for you group.

Custom welcome message setting

Since our standard welcome email is in English this is especially useful for members to your group are non-English speakers.  If can also be useful you you’d like to specify rules about how your group should be ran and expected content in messages posted to it.

You can read more about this feature here.

Gaggle Mail Updates

I just wanted to keep you updated on some of the improvements we’ve been making to Gaggle Mail over the last few weeks. Many of these changes have come directly from user feedback so if there is something you’d like to change or add then please do let us know

  • Prevent duplicate email addresses being added to a list. This is quite self explanatory but if you try to add an email address that already exists in a group the UI will alert you and disable the ADD button.
  • Better internationalisation. As the popularity of Gaggle Mail has grown we’ve seen many new groups created where their primary language is not English (or any Latin based language). This has highlight some bugs around rendering more exotic characters, in particular when they appear in custom footers. I glad to say these issues have all been ironed out.
  • More resilient email sending. Reliably sending emails is our business so it’s something we put a lot of effort into. To this end we’ve recently introduced a completely separate redundant sending infrastructure using different 3rd party providers.  So we are no longer reliant on one sending provider and can switch between the two in case of failure.
  • Allow administrators to edit their details. A minor change but certainly required, administrators can now go to the Account page and update the name associated with the administrator email address.
  • HTTPS support. All pages on Gaggle Mail are now available over secure HTTPS as well as HTTP.


So that’s it. Mainly small and technical changes but all helping us achieve our goal of being the best group email service around.

Sports Clubs Using Group Email

Running a sports club can be a thankless task, nobody wants to take on the endless administration tasks; arranging fixtures, collecting results, organizing tours, travel arrangements, league AGM’s and finding someone to wash the kit!

Keeping club members up to date with what’s going on can be a real pain too especially when you have members joining, members leaving and members changing their emails addresses.

This is why lots of sports club have found group email or listserv to be the perfect solution to these problems. With group email you can keep the email addresses of all your members in one central place, and then when you want to contact everyone you just have to send an email to a single address and everyone on your list will get the mail.

Setting up group email could not be simpler with Gaggle Mail, just choose your group address, create an account of that’s it.

Features like a message archive and delivery reports let you make sure messages are getting delivered and you can go back to check what was sent.

With one single email address which anyone in your group can use to contact everyone else in the group means your club can be more connected with no effect.

Group email is the perfect solution to any small group or club that has a group of members than need to talk to each other.

Unfortunately though you’ll still have to find someone to wash the kit!