Resending Group Emails

I’m delighted to let you know we’ve just introduced the ability to resend messages to any member of your group. This option is only available to administrators of your group and you can do this from the Message archive.

resend-message

Messages can be resent to any current member of your list even if they we’re not a member of your group when the message was originally sent. This can be really useful if you have a special welcome or introduction email you like to send to all new members to your.
we hope you find this feature useful and if you have any feedback then please let us know.

How Healthy Is Your Group Email?

When running a community group email list your main concern is that your members are getting the messages sent to them. Emails can failed to be delivered for lots of reasons but before you can fix the delivery problems you have to know which mails are not getting through.

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To make it super easy to see any delivery problems with your group email listsrv we’ve introduced a group Health Score. Your group’s Health Score is calculated be analyzing the last few messages sent to your group and rating, out of 100, how well those messages were delivered to your members.

health-perfect

When there are delivery problems we list the members which are having problems along with the specific issue they are facing and most importantly a solution of how to fix the problem.

All this useful information can be accesses from the new Health section in your group management page.

Deleting Messages

As a result of feedback from our wonderful users we’ve added the ability to delete messages from the message archive.  This feature is quite self-explanatory and available immediately so give it a try and let us know what you think!

 

Delete messages

Alternative to Yahoo Groups

Try Gaggle Mail free for 30-days then groups from only $10 per year!

Yahoo Groups has been around for many years with thousands of active groups, however Yahoo’s future has not seemed certain for a long time. With their latest acquisition by Verizon things are looking even less certain. Also with large internet companies having a history of closing down large popular sites you never know what’s around the corner.

yahoogroups

If all this makes you nervous and you’re looking for a dedicated alternative to Yahoo Groups then Gaggle Mail could be just right for you. Running a group email list has never been simpler, move your Yahoo Groups members over to Gaggle Mail with a few clicks then configure your group with easy through the slick management page.

All messages sent over Gaggle Mail are archived and instantly searchable making it the perfect platform for group email discussion for sports clubs, groups or professional associations.

With a selection of message delivery options; real-time, daily digest or paused, your members will really appreciate the flexibility they have over who they interact with your group.

So if you run a email group discussion list on Yahoo Groups and are looking for a modern reliable alternative take a look at Gaggle Mail.

Start a 30-day free trial now to see why thousands of groups trust Gaggle Mail with their group email.

Share Members List

You can now allow members of your group to see a full list of all other members and their email addresses. Sometimes it’s useful for people to know who they’re communicating with via your group email address and this feature lets members of your group see exactly who’s receiving their messages. Members can only see a read-only list of the members, you have to be a group administrator add, update or remove members. However the list is fully searchable so it’s easy to look someone up if you need to.

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This feature is switched off by default so to enable it just go to your Settings page and switch the “Who can view members list:” option.

HTTPS Everywhere

We have supported HTTPS on Gaggle Mail for a long time; we have now made the change to force every connection to our site to use HTTPS.  This ensures our users get the secure and reliable service they have come to trust.

Any request made to a HTTP address on Gaggle Mail will be automatically redirected to a HTTPS equivalent.  This is done using a 301 permanent redirect and will be completely transparent to all visitors.

HTTPS is a protocol for secure communication over the internet and if fast becoming the standard for many websites.

Original Sender and Reply To Links in Footer

We’ve recently made some enhancements to the email footer that is added to every email sent over Gaggle Mail.  The default footer now includes the email address of the original sender of the message and a link to reply specifically to the sender.

Screenshot at Aug 01 14-12-50

The default configuration for a Gaggle Mail email group is that replies go back to the group, this is ideal for encouraging group discussion and sharing information.  However sometimes it can be preferable to just reply to specific person who sent the message and having a reply to link in the footer makes this super easy.

The sender address and reply to link only appear for groups which are configured for replies to go to the group address since this isn’t required when the reply address is already set as the original sender.

You have always been able to customize the footer of messages sent over Gaggle Mail so if you’d prefer not to include the sender information then it’s really easy just to set your own footer.  You can also include the original sender and a reply to link in a custom footer using the replacement tags described here.

We’ve also changed footers to use HTML links where appropriate which gives them a cleaner look.

Custom Welcome Email

Whenever someone joins a Gaggle Mail group there’s an option to send a welcome email which describes how the group works and some features of it.  We have just added the ability to customise this welcome email for you group.

Custom welcome message setting

Since our standard welcome email is in English this is especially useful for members to your group are non-English speakers.  If can also be useful you you’d like to specify rules about how your group should be ran and expected content in messages posted to it.

You can read more about this feature here.

Announcement Only Email Lists

You can now configure your Gaggle Mail group email list to only allow administrators to send messages to it.  This is especially useful if you’ve using your email list to make announcements to a large set of members but don’t necessarily want member to be able to send messages to everyone.

To enable this just go to your list settings and for the ‘Who can send to this group’ option, select ‘Administrators only’.  The default for this option is still ‘Members and administrators’.

 

sending-preference

 

How Does Group Email Work?

Group email has been around for about 30 years. The idea of sending an email to a single address and it being forwarded to all members of a predefined list is very powerful. Indeed email discussion lists were the forerunner to web based forums as a method of group discussion.

At the heart of any group email system is the group email address, this is the address that anyone from a group can send a message to and have it repeated to the entire group. Members of the group are called subscribers and generally have to opt-in to receive messages from the group. For high traffic lists members can decide if to receive messages as soon as they’re sent of have all messages for a day packaged up into a daily digest.

Restrictions can also be placed on who can send to a group. Most commonly anyone who subscribes to a list can send to that list but some groups can limit sending to just a set of administrators. Alternatively a group could be setup to allow anyone, member or not, to send to a group.

Some group email systems keep an archive of every message sent to the group, these archives often include indexing and search of past messages. Archives for a group email system can act as a source of record for discussions that went over the list.

The main concern of a good group email list system is to successfully deliver messages to the group subscribers. Delivery reports are a way for administrator of the group to check delivery of messages and investigate any delivery problems that may occur.

Group email lists are a simple but very useful tool for any community, group or club that want to communicate over email with little effort.