Group email software

Group email software that gives your whole group one address

Group email software gives a club, committee or team one email address. Send to it and every member gets the message in their normal inbox; replies go to the whole group. The software keeps the member list, the posting rules and the archive, so nobody maintains a CC list by hand.

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No credit card · Free for groups up to 200 members · Members don’t need an account

Last updated: October 2026

Example: Sam sends one message to committee@yourclub.org. It reaches all 48 members in Gmail, Outlook, iCloud and work email, the group keeps it in the archive, and Priya’s reply goes back to the whole group.
  • 17,000+ groups run on Gaggle Mail
  • 4.8/5 on G2
  • SOC 2 Type 1 audited
  • 24/7 human support
  • Free migration from Google Groups

What it does

What group email software does

Six jobs, all of which a contact group in Gmail or Outlook leaves to you. New to the idea? What group email is covers the basics.

One address
An address of its own, on gaggle.email or your domain, that stays the same when the organiser changes.
Replies to everyone
Replies go to the whole group, or only to the sender if you prefer. Nobody’s address sits in a long CC line.
Moderation
Approve every post, or only posts from the members you choose. Make a list announcement-only so notices never start a reply-all storm.
Archives
Every message is kept with its attachments, so new members catch up and a new committee inherits the history.
Digests
Members who want less email take one daily digest instead. Each member chooses for themselves.
Member management
Bulk import, a join link, one-click leave and automatic bounce handling. One directory can feed several lists.

Who it’s for

Who uses group email software

Any group whose members are on different email providers and need to talk to each other, not just hear from one person.

Picking the right tool

Group email software vs email marketing tools and shared inboxes

Three kinds of email software get confused. What separates them is who writes and where replies go; the longer version is group email vs email marketing.

Swipe the table sideways to see every column

Question Group email software Everyone to everyone Email marketing tool One to many Shared inbox Many to one team
Who writes Any member you allow The organisation Outsiders write in; your team answers
Where replies go To the whole group, or to the sender To the sender only To the team, assigned to one person
Members talk to each other Yes No No
Built for Discussion and announcements inside a group Newsletters and campaigns to subscribers Customer support and info@ addresses
Examples
  • Gaggle Mail
  • Groups.io
  • Google Groups
  • Mailchimp
  • Constant Contact
  • Help Scout
  • Front

Compared

Gaggle Mail vs Google Groups, Groups.io, LISTSERV and Mailman

The five names that come up most. All give a group one address members can reply to; they differ on who runs the server, whether members need an account, and price.

Swipe the table sideways to see every column

Feature Gaggle Mail Google Groups Groups.io L-Soft LISTSERV GNU Mailman
Hosted for you Yes Yes Yes Optional: L-Soft hosts it, or you run it No, you run the server
Members need an account? No, any email address Yes, to read the archive or post from the web No No No
Free tier Up to 200 members Free with a Google account Up to 100 members None Free software
Paid plans from $10/mo (Standard) Free; Workspace is per user $20/mo (Premium) Around $500+/year Free, plus your server and admin time
Your own domain Every paid plan Only through Google Workspace Enterprise plan only Yes Yes, on your own server
Best for Clubs, nonprofits, churches and HOAs Groups already on Google Communities wanting wikis, calendars and polls Universities and very large lists Teams with a sysadmin (Mailman 2 is end-of-life)

Leaving one of them? See Google Groups alternatives, Groups.io alternatives, LISTSERV alternatives and Mailman alternatives. Seven services side by side: the group email services comparison.

Pricing

What Gaggle Mail costs

Free for small groups, then priced per member: a 150-member club pays nothing, a 500-member association pays $50 a month on Standard. Every paid plan starts with a 30-day free trial, no card needed.

  • Free

    $0 up to 200 members

    • One address, replies, moderation and a daily digest
    • Archive members can browse
    • Members post from a web page
    • Attachments up to 25 MB a day

  • Standard

    $10 /month · $0.10 per member

    • Members send from their own inbox
    • Searchable archive and AI summaries
    • Your own domain (redirect)
    • 24/7 priority email support

  • Premium

    $20 /month · $0.20 per member

    • Everything in Standard
    • Your own branding and colours
    • Your own domain (hosted)
    • Open-rate tracking
Start your 30-day free trial Full pricing

Prices in US dollars. Registered nonprofits get 20% off Standard and Premium. Institutions: Enterprise from $349/month, billed annually.

Questions buyers ask

What is group email software?

Software that gives a group one email address. A message sent to it reaches every member's normal inbox, replies go back to the group, and the software keeps the member list, the posting rules and the archive. It is also called a group email service, a mailing list or a listserv.

Is there free group email software?

Yes. Gaggle Mail is free for groups of up to 200 members, with no card and no time limit; on the free plan members post from a web page. Groups.io is free up to 100 members, Google Groups if every member uses a Google account, and Mailman if you run the server.

What is the best group email service?

The one your least technical member can use. For most clubs, nonprofits, churches and HOAs that is a hosted service where members need no account. Our comparison of seven group email services goes service by service.

How is group email software different from email marketing software?

Email marketing software sends one-way newsletters, and replies come back only to the sender. Group email software is a conversation: any member you allow can post, and replies reach the whole group. See group email vs email marketing.

Can we move from Google Groups or another list?

Yes. The Google Groups migration tool imports your members and archive from a Google Takeout file in one step, and the support team moves lists from Groups.io, LISTSERV and Mailman for free. Still deciding? See Google Groups alternatives.

How much does group email software cost?

Gaggle Mail is free up to 200 members. Standard is $0.10 per member per month ($10 minimum), so 500 members cost $50 a month; Premium is $0.20 per member ($20 minimum). Paid plans start with a free trial.

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Gaggle Mail member list screenshot